ExtenSion of Time Claim Guide

Delays can derail your project, but a well-managed Extension of Time (EOT) claim can put you back on track.

MASTER analysing EOT claims to…

  • Mitigate risks

  • Prevent disputes

  • Protect your project timeline

WHY IT’S CRITICAL YOU UNDERSTAND HOW TO ANALYsE AN EOT CLAIM ?

Assessing EOT claims ensures compliance, fair delay evaluation, and prevents disputes or financial impacts.

TIME IS MONEY.

MASTERING EoT CLAIM ASSESSMENTs SAVES YOU MONEY.

Careful analysis of EOT claims ensures that risk is appropriately allocated between parties, preventing unjust financial burdens on either the client or the contractor. Mismanagement can lead to costly disputes, budget overruns, and strained relationships, while accurate evaluation safeguards the project's financial and contractual integrity.

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WORDS From Our Valued Clients

“I had the pleasure of partnering with Projectus for a recent 4-star Green redevelopment of one of our strategic industrial facilities. The project was a challenging one given the tenant remained in operation 24/7 and business continuity was paramount. Despite layers of unforeseen project complexities, Luka and his team were unwavering in his diligent approach and exemplary delivery.”
— Simon Brake | Development Manager Argosy
“Luka and the team coordinated a large team of consultants and contractors and delivered a complex, time sensitive project within a very tight programme. Luka’s approach is efficient, the project was firmly controlled, driven and completion date was met while many obstacles were predicted, and foreseeable distractions were overcome. I would have no hesitation in engaging Luka in the future if the need arises and I highly commend them on their service.”
— David Easton | Construction Compliance & Quality Manager Ryman Healthcare
“It’s been a pleasure working with you and your company. From our perspective, as the cost consultants on the project, your practical and effective Project Management approach has assisted us to respond to the contractor in a timely manner with detailed assessments based on site progress and enabled us to keep our mutual client well informed with regular and accurate financial reporting. We welcome your collaborative “team” approach and hope we have the opportunity of working with you in the future”
— Trevor Henry | QS Team Manager Alexander & Co.

FAQs

  • To assess an EoT claim effectively, you need:

    • A detailed project program or schedule (baseline and updates).

    • Clear documentation of the event causing the delay (e.g., weather, client change, unforeseen conditions).

    • Evidence showing the impact of the delay on the critical path of the project schedule.

    • Correspondence and notices issued regarding the delay.

    • Contract provisions governing delays and time extensions.

  • Critical path analysis involves reviewing the project schedule to identify activities that directly impact the completion date. If the delay affects activities on the critical path (the sequence of tasks that determines the project’s duration), it likely justifies an EoT. Use software tools like Primavera or Microsoft Project for precise schedule impact analysis.

  • Concurrent delays happen when two or more delays overlap in time. These delays can be:

    • Shared responsibility: Both the contractor and the client contribute to separate delays during the same period.

    • Contractor-only responsibility: Two or more delays caused solely by the contractor occur simultaneously.

    In cases where delays are entirely the contractor's fault:

    • The contractor is typically not entitled to an EoT or cost compensation.

    • The delays are assessed cumulatively to understand their impact on the critical path and the project's completion date.

    Accurate record-keeping and thorough critical path analysis are essential to determine the actual cause and responsibility for each delay.

  • The contract dictates:

    • The requirements for submitting and substantiating an EoT claim (e.g., notice periods, documentation).

    • The methodology for calculating the impact (e.g., as-planned vs. as-built).

    • The approval process and any conditions under which the claim may be invalidated.
      Failure to comply with these terms can lead to rejection of the claim, regardless of merit.

Ready to protect Your Projects? Get the step-by-step guide Now.

An effective EoT Claim Analysis not only prevents disputes and financial impacts now, but it helps improve future project planning and execution.